Job Title: Personal Assistant

Location: Pinelands, Cape Town

Job Type: Full-time

Reports To: Director

Salary Range: R15 – R20 000p/m (negotiable)

Job Description:

We are seeking a highly organized and proactive Personal Assistant to manage the day-to-day administrative tasks for our Director. The ideal candidate will be a detail-oriented individual who excels at diary management and thrives in a fast-paced environment.

Key Responsibilities:

• Diary Management: Efficiently manage and coordinate the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Handling: Manage incoming calls and emails, ensuring all correspondence is handled promptly and professionally.
• Document Preparation: Prepare, organize, and store documents and reports, ensuring they are accessible and filed appropriately.
• Meeting Preparation: Arrange meeting logistics, prepare agendas, and ensure all necessary materials are ready and available.
• Confidentiality: Maintain strict confidentiality on all business matters, ensuring sensitive information is handled with discretion.
• Event Coordination: Assist in organizing company events, conferences, and meetings.
• Expense Management: Handle expense reports and invoicing, ensuring accurate record-keeping and timely submissions.

Requirements:

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office and other office management tools.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Diploma or certification in business administration or relevant field is preferred.

What We Offer:

• Competitive salary package.
• Opportunities for professional development and training.
• Dynamic work environment with supportive team members.

If you are a motivated individual looking for an opportunity to advance your skills and contribute to the success of our leadership team, we encourage you to apply.